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Add a company record

Prerequisites

To add company records to Broker Site Manager, you need the permission to add companies.

1. Check whether the company has a record in Broker Site Manager

Before you add a company to Broker Site Manager, search for the company to ensure that you don’t create duplicates.

  1. On the main menu, click Companies.

  2. Write part of the company’s name in the search field at the bottom-right corner of the page, and then press Enter.

    A screenshot of Broker Site Manager A screenshot of Broker Site Manager

2. Add a record for the company

After you have checked that a company doesn’t have a record in Broker Site Manager, you can add a record for them.

  1. On the main menu, click Companies.

  2. At the bottom of the page, click Add.

    A screenshot of Broker Site Manager A screenshot of Broker Site Manager

  3. Enter the company’s details in the form. Enter at least their Name, address, VAT number and EDI identifier. All default fields are described below. If your organisation’s settings are customised, the form that you see may include different fields.

    • Name

    • Type The type of the company in relation to your organisation, for example, Client or Supplier.

    • Website

    • Responsible person The person from your company who is responsible for cooperation with the company. Broker Site Manager can send the responsible person automatic reports on tasks and projects whose client the company is.

    • Address name For example Acme Inc’s visiting address or Acme Inc’s billing address. Each address has a name because Broker Site Manager stores addresses separately from the company. This lets you use the same address in other records as well, for example in person records that are related to the company.

    • Street

    • City

    • Postal code

    • Country

    • Phone

    • Fax

    • ERP system The system that the company uses for enterprise resource planning.

    • Task management The system that the company uses for task management.

    • VAT number The company’s VAT identification number . VAT numbers must be unique: no two company records can have the same VAT number.

    • ERP code The company’s identifier in an external ERP system. An ERP code is only required if Broker Site Manager is configured to send data to an external system.

    • EDI identifier The company’s EDI (electronic data interchange) identifier.

    • E-invoicing

    • E-invoicing provider

    • Invoicing method Specifies whether the company receives invoices on paper, by email or electronically. If the invoicing method is empty, it defaults to paper.

    • Memo You can write notes about the company in its memo, for example their invoicing instructions.

  4. At the bottom of the page, click Add.